Privacy Policy
1. Controller
The controller responsible for data processing on this website is:
Vikram Athalye
operating under the project name QuantumCognate
Hofmannstr. 32
64347 Griesheim
Germany
Email: vikram@quantumcognate.tech
2. General information on data processing
We process personal data only to the extent necessary to provide a functional website,
respond to inquiries, offer our services, and operate our communications and learning-
related activities. Personal data are processed in accordance with the applicable
provisions of the General Data Protection Regulation (GDPR) and other applicable
German data protection laws.
3. Categories of personal data we may process
Depending on how you use this website, we may process the following categories of
personal data:
contact details, such as name and email address
message content submitted through forms or by email
newsletter registration data
technical usage data, such as IP address, browser type, operating system, date and time
of access, pages visited, and referrer URL
consent preferences relating to cookies and similar technologies
data generated through embedded third-party services, where applicable
4. Purposes and legal bases of processing
We process personal data for the following purposes and on the following legal bases:
to provide the website and ensure its technical security and stability
Legal basis: legitimate interests under Article 6(1)(f) GDPR
to respond to contact requests and inquiries
Legal basis: Article 6(1)(b) GDPR where the request relates to a potential contract or
service, and otherwise legitimate interests under Article 6(1)(f) GDPR
to manage newsletter subscriptions and send updates where you have subscribed
Legal basis: consent under Article 6(1)(a) GDPR
to measure and improve website performance and user experience, where such tools are
used
Legal basis: consent under Article 6(1)(a) GDPR, where required
to comply with legal obligations
Legal basis: Article 6(1)(c) GDPR
5. Hosting and server log files
When you visit this website, the hosting provider may automatically collect and store
information in server log files. This may include:
IP address
date and time of access
browser type and browser version
operating system
requested page or file
referrer URL
access status / HTTP status code
These data are processed to ensure the technical operation, security, and stability of the
website.
Legal basis: legitimate interests under Article 6(1)(f) GDPR.
[Namecheap]
6. Contact form
If you send us an inquiry through the contact form, we process the data you provide in
order to handle and respond to your request. The specific fields may include your name,
email address, subject, category of interest, and message content.
Legal basis: Article 6(1)(b) GDPR and/or Article 6(1)(f) GDPR.
We retain such data only for as long as necessary to process the request and any related
follow-up communication, unless longer retention is required by law.
7. Contact by email
If you contact us by email, we process the personal data contained in your message in
order to handle your inquiry.
Legal basis: Article 6(1)(b) GDPR and/or Article 6(1)(f) GDPR.
8. Newsletter / updates
If you subscribe to our newsletter or updates, we process your email address and any
other information you voluntarily provide in order to send you information about programs,
courses, events, research, consultancy, and related updates.
Legal basis: consent under Article 6(1)(a) GDPR.
You may withdraw your consent at any time with effect for the future, for example by using
the unsubscribe link in an email or by contacting us at quantumcognate@gmail.com .
[Insert newsletter provider name here, if an external email service is used.]
9. Cookies and similar technologies
This website may use cookies and similar technologies, including local storage, session
storage, tracking scripts, pixels, and consent tools.
Some of these technologies are strictly necessary for the operation of the website. Others
are used only with your consent, for example for analytics, embedded media, marketing, or
social-media-related functions.
Further details are provided in the Cookie Policy and in the consent banner/settings tool
used on this website.
10. Consent management tool
If a consent banner or cookie settings tool is used, your consent choices may be stored so
that your preferences can be documented and respected on future visits.
Legal basis: Article 6(1)(c) GDPR where documentation of consent is required, and/or
Article 6(1)(f) GDPR for consent management; Section 25 TDDDG where applicable.
[Insert consent tool provider here, if used.]
11. Analytics (keep only if actually used)
If analytics tools are used on this website, usage data may be processed in order to
understand how visitors interact with the website and to improve content, navigation, and
performance.
Analytics tools may collect information such as pages visited, duration of visit, approximate
location, device information, referrer information, and events triggered on the website.
Such tools will be activated only on the basis of consent where legally required.
Legal basis: Article 6(1)(a) GDPR.
[Insert analytics provider, e.g. Google Analytics / Matomo / Plausible, together with specific
privacy details.]
12. Embedded YouTube videos (keep only if actually used)
This website may embed videos from YouTube. When such content is activated, data may
be transmitted to YouTube / Google, including technical usage information and your IP
address.
Legal basis: consent under Article 6(1)(a) GDPR, where required.
[Confirm whether YouTube embeds are used and whether privacy-enhanced mode is
enabled.]
13. Google Fonts (keep only if actually used)
If fonts are loaded from Google servers, technical data such as your IP address may be
transmitted to Google when the page is loaded. If fonts are hosted locally, this section may
be removed.
Legal basis: legitimate interests under Article 6(1)(f) GDPR for local hosting, or consent
under Article 6(1)(a) GDPR if externally loaded and consent-dependent implementation is
used.
[Shaonlee’s team should confirm whether fonts are loaded locally or externally.]
14. Google Maps (keep only if actually used)
If Google Maps is embedded on this website, data may be transmitted to Google when the
map is displayed or activated.
Legal basis: consent under Article 6(1)(a) GDPR, where required.
15. LinkedIn widgets / LinkedIn Insight Tag (keep only if actually used)
If LinkedIn plugins, widgets, feeds, or analytics/advertising tags are integrated, personal
data and usage data may be transmitted to LinkedIn.
Legal basis: consent under Article 6(1)(a) GDPR, where required.
16. Meta Pixel / Facebook or Instagram integrations (keep only if actually used)
If Meta technologies such as the Meta Pixel, embedded feeds, or social plugins are used,
data may be transmitted to Meta for analytics, advertising measurement, or social-media
functionality.
Legal basis: consent under Article 6(1)(a) GDPR, where required.
17. reCAPTCHA or anti-bot tools (keep only if actually used)
To protect forms against abuse, spam, and automated misuse, this website may use anti-
bot services such as Google reCAPTCHA or similar tools. In that case, technical and
usage-related data may be processed by the provider.
Legal basis: legitimate interests under Article 6(1)(f) GDPR and, where required, consent
under Article 6(1)(a) GDPR.
18. Teachable / external learning platform (keep only if actually used)
This website may contain links, buttons, or embedded elements leading to external
learning or course-delivery platforms, including Teachable. When you click such links or
interact with embedded elements, you may be redirected to, or data may be shared with,
the external platform. Further processing on that external platform is governed by that
provider’s own privacy policy.
Where data are transferred only after you click an external link, the processing is limited
accordingly. Where embedded widgets are used, additional technical data may be
processed when the page loads.
Legal basis: Article 6(1)(b) GDPR, Article 6(1)(f) GDPR, and where required Article 6(1)(a)
GDPR.
19. Payment providers such as Stripe (keep only if actually used directly on the site)
If this website directly integrates payment services, payment-related personal data may be
processed by the relevant provider in connection with the booking or purchase process.
Legal basis: Article 6(1)(b) GDPR.
If payments are handled entirely on an external platform and not on this website, this
section may be reduced to a short note explaining that payments take place outside this
website.
20. Recipients of personal data
Personal data may be shared with service providers and processors engaged for website
hosting, form handling, newsletter delivery, analytics, anti-spam protection, embedded
media, payment processing, and platform delivery, to the extent necessary and legally
permitted.
21. Transfers to third countries
Where third-party providers are located outside the EU/EEA, personal data may be
transferred to third countries. In such cases, we rely on appropriate safeguards where
required, such as adequacy decisions or standard contractual clauses, unless another
lawful transfer mechanism applies.
22. Storage period
We retain personal data only for as long as necessary for the relevant purpose, unless
statutory retention obligations require longer storage. The exact retention period depends
on the type of data and the purpose of processing.
23. Your rights
Under applicable data protection law, you have the right:
to obtain information about your personal data
to request rectification of inaccurate data
to request erasure of your data
to request restriction of processing
to object to processing where applicable
to receive your data in a portable format where applicable
to withdraw consent at any time with effect for the future
To exercise your rights, please contact: quantumcognate@gmail.com
24. Right to lodge a complaint
You also have the right to lodge a complaint with a competent data protection supervisory
authority. For a business based in Hesse, the competent authority is generally:
The Hessian Commissioner for Data Protection and Freedom of Information
Gustav-Stresemann-Ring 1
65189 Wiesbaden
Germany
Phone: +49 611 1408-0
Email: poststelle@datenschutz.hessen.de
25. Data Protection Officer
No Data Protection Officer has currently been designated, as there is presently no
statutory requirement to do so.
26. Changes to this Privacy Policy
We may update this Privacy Policy from time to time in order to reflect legal, technical, or
operational changes. The current version published on this website shall apply.
